CITY OF HUDSON COMMON COUNCIL MEETING

MINUTES OF MONDAY, AUGUST 17, 2009

Meeting called to order by Mayor Dean Knudson in the Council Chambers of City Hall at 7:00 p.m. Mayor Knudson led those present in the Pledge of Allegiance.

PRESENT: Mayor Knudson and Alderpersons Randy Morrissette, Pam Brokaw, Lori Bernard, Scot O’Malley and Alan Burchill.

ABSENT: Alderperson Lee Wyland was excused.

OTHERS PRESENT: Devin Willi, Catherine Munkittrick, Denny Darnold, Chuck Schwartz, Paul Larson, Tom Zeuli, Jim Frye, Mary Yacoub, Kim Heinemann, Randy Hanson, Sheila Engel, Betty Caruso, and others.

COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT: Mayor Knudson called for comments and suggestions from citizens present three times; none were given.

CONSENT AGENDA: MOTION by Morrissette, second by Brokaw to approve the following Consent Agenda items:

MINUTES: Approve the Regular Meeting minutes of 8/3/09.

CLAIMS: Approve the following claims for payment, with the addition of the second quarter payment of $31,050 to Community Subsidies:

FUND	DESCRIPTION	PAYABLES	PAYROLL	TOTALS
100	General	103,499.09	142,557.66	246,056.75
280	Park Donations	244.69	0.00	244.69
290	Police Donations	123.76	0.00	123.76
450	Capital Projects	12,228.76	0.00	12,228.76
490	Biosolids	0.00	0.00	0.00
610	Sewer	23,701.92	11,080.45	34,782.37
620	Parking	2,544.67	1,161.29	3,705.96
630	Ambulance	7,550.51	7,437.17	14,987.68
	TOTALS	149,893.40	162,236.57	312,129.97

Request for St. Patrick’s Fall Fest 5K and 10K runs on September 19, 2009: Approve the St. Patrick’s Fall Fest 5K and 10K Runs to be held Saturday, September 19, 2009.

Request to conduct “For Pete’s Sake 5K Run” on September 26, 2009: Approve the For Pete’s Sake 5K Run on Saturday, September 26, 2009.

REPORTS OF CITY OFFICIALS, BOARDS COMMISSIONS: Place on file the quarterly report of the Water Utility Director, and the Public Utility Commission minutes of 8/11/09.

Roll call vote: Ayes (5). MOTION CARRIED.

Final Plat, Heritage Market, 2 multiple-family lots and 6 outlots, southern part of Heritage Greens planned residential development, NW quadrant of STH 35 & Hanley Road – T V & H Properties LLC: denny Darnold reported that City Staff and the Plan Commission recommended approval of the final plat of Heritage Market with certain conditions. He noted that the plats were revised to address the issues of drainage and utility easements, and noted that an additional consideration was added regarding the labor standards and prevailing wage requirements. Mr. Darnold stated that City Attorney Munkittrick has prepared the documents that the developer has agreed to sign. O’Malley recused himself. Morrissette expressed concern for population density in the area. Mayor Knudson provided information regarding the HUD involvement and funding of the project, as well as the need for this type of housing.

MOTION by Burchill, second by Bernard, to approve the final plat for Heritage Market with the following conditions, and including the document regarding prevailing wage requirements:

1. Additional drainage and utility easement be provided to accommodate future connection, maintenance and replacement of the existing Tribute Avenue sanitary sewer stub (north of Lot 1, 15 feet on each side of the sewer stub).

2. A 10-foot drainage and utility easement along the Tribute Avenue Street right-of-way on the west side of Lot 1, including a 5-foot access easement abutting the Tribute Avenue right-of-way.

3. A development Agreement shall be executed, requiring a letter of credit for 125% of estimated costs, as approved by the City Engineer, if the developer requests filing the plat prior to the Heirloom public street and utility improvements being constructed and accepted by the City.

Ayes (4), MOTION CARRIED.

Applications for Operator’s Licenses: mayor Knudson stated that the Finance Committee recommended approval, and read the list of applicants for regular and temporary licenses. Morrissette recused himself. MOTION by O’Malley, second by Burchill, to approve the issuance of Regular Operator’s Licenses for the period 8/18/09 to 6/30/11 to:

Alexis R. Beinlich 273 Quant Ave. N. Lakeland, MN

Tracy Jo Hinman 3040 Lisbon Ave. N. Lake Elmo, MN

Elizabeth A. Larson 702 4^th Street North Hudson, WI

Amanda R. Leuer 4790 Northbrook Court Stillwater, MN

Alison E. Johnson N8766 1048^th Street River Falls, WI

Sarah L. Stout 591 B High Ridge Dr. Hudson, WI

And the issuance of Temporary Operator’s Licenses to be used 9/17-9/20/09 during St. Patrick’s Fall Fest to the following:

Molly B. Lannon 598 Lenertz Road Hudson, WI

Jo Marie Johnson 895 Audubon Court Hudson, WI

Patricia J. Wilen 591 Spurline Circle Hudson, WI

Ayes (4), MOTION CARRIED.

Review bids submitted and consider Fire Department purchase of a pickup truck: mayor Knudson stated that the Finance Committee and staff recommended the purchase of a ¾ ton pickup truck from Badger Truck Center in the amount of $38,065.57, the base price including several additional equipment options. He also recommended awarding the up-fitter package to Emergency Automotive Technologies, Inc. in the amount of $6,479.28.

MOTION by O’Malley, second by Burchill to approve the Fire Department purchase of a 2010 ¾ ton 4 x 4 pickup truck in the amount of $38,065.57 from Badger Truck Sales, West Allis, WI, plus the up-fitter package in the amount of $6,479.28 from Emergency Automotive Technologies, Inc, Oakdale, MN, for a grand total price of $45,544.85 as recommended by staff and the Finance Committee. It was noted that $45,000 was allocated in the 2009 Fire Department budget; the difference was available in savings from a purchase made earlier in the year. Ayes (5), MOTION CARRIED.

Review bids submitted and consider awarding the contract for the Coulee Road Improvements Project, and consider scheduling a public hearing for the Coulee Road Improvements Project special assessments: motion by Morrissette, second by O’Malley to schedule a public hearing for 6:45 p.m. on Tuesday, September 8, 2009 regarding the Coulee Road Project special assessments, and to consider awarding the contract for the Coulee Road Improvements Project at the Council meeting following the public hearing. Discussion included information that there would still be time to complete the project this season, and funds were available if the decision is made to move forward with the project. Ayes (5), MOTION CARRIED.

REVIEW AND APPROVE 2010 ASSESSMENT MAINTENANCE CONTRACT WITH BOWMAR APPRAISAL INC: Mayor Knudson stated that the Finance Committee recommended requesting Bowmar to provide an alternate quote for all services involving the assessment maintenance contract. It was noted that some of the assessment duties were done “in-house” in the past, and at the next meeting, Council could compare the contract price with the possibility of hiring a part-time Building Inspector/Assessor position. No other action was taken.

application of St. Patrick’s Church for Temporary Class “B”/”Class B” Retailer’s License to sell beer and wine at the Fall Festival, 1500 Vine Street, Hudson - September 17-20, 2009: Mayor Knudson explained that the Finance Committee discussed fairness and uniformity regarding the approval of Temporary Class "B" Retailer’s Licenses. He noted the requirement that specific areas be defined, and that the location of the service area on this application was questioned. He stated there was still time to consider the application at the next Council meeting, as there were no representatives present to answer questions.

MOTION by Brokaw, second by Bernard, to postpone action until the next Council meeting regarding the application of St. Patrick’s Church for a Temporary Class “B”/”Class B” Retailer’s License to sell beer and wine at their Fall Festival. Discussion included the possibility of approving the license contingent on the applicants providing a map of the service area, with plans for control of access to it. The possible need for wristbands and the recent ordinance changes (requirements to Municipal Code, Chapter 145-20 E.2.) were also discussed. MOTION RESCINDED by Brokaw.

MOTION by Brokaw, second by Morrissette, to approve the issuance of a Temporary Class “B”/”Class B” Retailer’s License to St. Patrick’s Church to sell beer and wine at their Fall Festival, 1500 Vine Street, Hudson - September 17-20, 2009, contingent on their submittal of a map to include a serving area of no more than the entire lower level of the church, and no more than the paved service of the lower level parking lot, minus the driveway corridor, and their plans for control. Discussion included the option that they would be allowed to make a presentation at a future meeting, if desired. Ayes (4); Noes – 0; Bernard did not cast a vote. MOTION CARRIED.

Consider no parking request for Orange Street between 1^st and 2^nd Streets: bernard explained the request from a resident on First Street near Orange, regarding the need for side street access to their property. The Public Safety Committee recommended no trailer parking on Orange Street between First and Second Streets. MOTION by O’Malley, second by Brokaw, to approve the Committee’s recommendation for no trailer parking on both sides of Orange Street between First and Second Streets. Discussion was held regarding the issue of boat trailer parking in the downtown area and the possibility of discussing this at a future meeting. The possibility of painting an area of yellow curb was also presented as an option, if needed. All ayes (5), MOTION CARRIED.

Consider revising Sex Offender language in Municipal Code, Ch. 187-19 D.3. re: minor offenders – Ordinance No. 10-09: Bernard reported that the Wisconsin Department of Corrections recently sent a letter requesting clarification on the definition of a minor (in Municipal Code, Chapter 187-19D). She noted that Attorney Munkittrick worked on a language revision and provided a recommendation.

MOTION by Morrissette, second by O’Malley to suspend the rules toward adoption of Ordinance No. 10-09. Roll call vote: Ayes (5), MOTION CARRIED. MOTION by O’Malley, second by Bernard, to adopt the following:

ORDINANCE NO. 10-09

AMENDING SECTION 187-19 D.3. OF MUNICIPAL CODE

(Copy on file in Clerk’s office)

Ayes (5), MOTION CARRIED.

UPDATE ON PROJECTS: Bonestroo Engineer Chuck Schwartz provided an update and noted that the Carmichael Road Project was complete except for a few minor punch list items. The 11^th Street Project was fully under way and the installation of the water main will occur in the immediate future. He provided an update on the 2009 Street Improvements Project and noted that flexpatch, crack sealing and slurry seal first and second phases were completed in the Stonepine subdivision, and the third phase should begin next week. Mr. Schwartz explained that a meeting would be held regarding the need to replace some trees that were under warranty in Lakefront Park. He also reported on the status of paving Heritage Boulevard and water main work on Tower Road.

Disallowance of Claim of Jeffrey Peters – Resolution No. 13-09: Mayor Knudson provided an explanation regarding the claim for damages that occurred at the boat ramp in Lakefront Park. MOTION by O’Malley, second by Burchill, to suspend the rules toward adoption of Resolution No. 13-09. Roll call vote, all ayes (5), MOTION CARRIED.

MOTION by Burchill, second by O’Malley to adopt the following:

RESOLUTION NO. 13-09

DISALLOWANCE OF CLAIM OF JEFFREY PETERS

(Copy on file in Clerk’s office)

All ayes (5), MOTION CARRIED.

Update on Tourism – Kim Heinemann, Chamber of Commerce/Tourism Bureau: chamber of Commerce and Tourism Bureau President Kim Heinemann shared handouts and information regarding their ongoing efforts that included advertising and printing of tourism brochures, attendance at the Governor’s Tourism Conference, website availability, Circle Wisconsin Group Travel Marketing, membership in the Regional Tourism Alliance, and information on other tourism projects that do not use Room Tax dollars. She shared specifics about the Spirit of the St. Croix Days event September 26-27, and stated that Hudson was featured in many recent publications in the Twin Cities area and Chicago and Milwaukee markets. Ms. Heinemann pointed out their goal of placing “heads in beds” in Hudson. She also responded to questions on allocation expenses of $39,103 and offered to provide additional details in her next report.

Mayor Knudson thanked her for their efforts and requested that a quarterly report be provided. He also noted that additional financial information on Room Tax revenues would be provided by the Finance Officer at the next meeting.

VACANCY OF MEMBER ON HUDSON HOUSING AUTHORITY: Mayor Knudson announced that he would postpone this appointment until the next meeting.

COMMUNICATIONS AND ITEMS FOR FUTURE AGENDAS: O’Malley suggested that the Frisbie study regarding possible Public Safety Facilities be presented at the September 8^th Council meeting to avoid the costs for a special meeting and to allow the public to view the presentation during the televised meeting. The desire to review the report ahead of time was expressed.

Administrator Devin Willi announced that the next regular Council meeting date would be Tuesday, September 8^th. He provided an update report and also noted that the same polling places were confirmed for use during the 2010 elections.

ADJOURN: MOTION by Morrissette, second by Brokaw to adjourn at 8:03 p.m. All ayes, MOTION CARRIED.

Nancy J. Korson, City Clerk

I hereby certify that the City Clerk has submitted the foregoing minutes to me, and I hereby by my signature approve said minutes and all acts of the Common Council as set forth therein.

Dean Knudson, Mayor