CITY
OF HUDSON COMMON COUNCIL
SPECIAL
MEETING MINUTES OF MONDAY, MARCH 8, 2010
Meeting called to order by
Mayor Dean Knudson in the Council Chambers of City Hall at 7:00 p.m. Present: Mayor Knudson and Alderpersons Randy Morrissette,
Lori Bernard, Lee Wyland, Scot O’Malley, and Alan Burchill (arrived at 7:16
p.m.). Absent: Pam Brokaw. OTHERS PRESENT: Catherine Munkittrick, Devin Willi, Tom
Zeuli, Marty Jensen (7:16 p.m.), Randy Hanson, Mary Yacoub, Gordon Conard, Dick
Greckoff, Dick Stout, Stephen Pederson, Roger Humphrey, Eric Christensen, David
Robson, and others. Review
bids and consider awarding contract for construction of Police Department
remodeling project at 700 First Street: Mayor
Knudson provided information regarding the review of bids and awarding the
contract for construction of the Police Department Remodeling Project at 700
First Street. He reviewed the criteria
considered and explained the percentage method that would be used for any
additions or subtractions of work for credit changes. Frisbie Architect Stephen
Pederson and Mayor Knudson recommended that the City accept the base bid and
Alternates One and Two, and enter into an agreement with George Siegfried
Construction for the project. Additional
information was shared regarding Alternate Three; depending on discussions with
the Library, the item needs to be re-evaluated to determine the exact scope of
the work. Additional discussion was held concerning background and history of
Seigfried Construction Company. Mr.
Pederson provided a favorable report regarding his past experience and
knowledge of the company. MOTION by O’Malley, second
by Bernard to accept the bid from Siegfried Construction of Bayport, MN for the
Hudson Police Department 700 First Street Remodeling Project with Alternates
One and Two. Discussion was held
regarding approving Alternate Three, as well.
MOTION AMENDED by O’Malley, second by Bernard to include all three
Alternate bid options for a total project cost of $91,640.00. All ayes (4) MOTION CARRIED. Consider
Addendum A (Letter of Agreement) for extending contract with EMS Medical
Billing Associates, LLC, Milwaukee, WI for ambulance billing services: MOTION by
Morrissette, second by O’Malley to approve extending the contract with EMS
Medical Billing Associates, LLC, Milwaukee, WI.
Information was shared regarding the money that has been saved since
contracting with them a year ago. The
possibility of taking the billing service back in-house at some point was
noted. Mayor Knudson recommended
approving the contract for another year; he stated that would allow time to
explore the in-house billing option further.
Additional information was shared regarding the terms and renewal of the
contract, which does not renew automatically.
All ayes (4) MOTION CARRIED. Payment in lieu of required
parking, amendments to Municipal Code Zoning Code, Section 255-48 H.(3)(s)
Off-street parking/commercial, and Section 235-36, Management of Utility for
vehicles and parking (Set public hearing date for 4/19/10 at 6:55 p.m.): Mayor Knudson
announced the topic of establishing a payment in lieu of required off-street
parking program to establish a fund to develop parking in the B-3, Central
Business District. He stated staff
recommended scheduling a public hearing for April 19, 2010 at 6:50 p.m. to consider
amendments to the zoning code, Sections 255-48 and 235-35. Mayor Knudson provided background
information that Council recently waived the requirement for off street parking
at a building on Second Street and Locust Street. He noted that a code change was talked about
at that time, which would require a fee be paid in lieu of providing parking
spaces. He also noted the Plan
Commission has discussed the topic and recommended approval. Discussion was held regarding the amount
of the fee and when it would be set. MOTION
by O’Malley, second by Wyland to schedule a public hearing for Monday, April
19, 2010 at 6:50 p.m. Additional
discussion was held regarding the need for a study, and where the money could
be used that is collected. All ayes (5) MOTION
CARRIED. Conditional Use Permit for
80-unit assisted living & memory care housing facility, with licensing for
a community based residential facility and residential care apartment complex,
653-661 Ban Tara Lane, Blue Jay Properties, LLC: Mayor Knudson
announced the request by Blue Jay Properties, LLC for a Conditional Use Permit
for an 80-unit assisted living and memory care facility, with licensing for a
community based residential facility and residential care apartment complex at
653-661 Ban Tara Lane. He stated the City
Staff and the Plan Commission recommended approval with conditions noted on the
issue sheet. MOTION by O’Malley, second by Wyland to
approve a Conditional Use Permit to Blue Jay Properties, LLC. for an 80-unit
assisted living and memory care facility with licensing for a community based
residential facility and residential care apartment complex at 653-661 Ban Tara
Lane with the following conditions: ·
The maximum
number of units may not exceed 80 units total. ·
The facility must
receive and maintain a Wisconsin Department of Health Services license for a
community based residential facility-DHS Chapter 83 and a residential care
apartment complex-DHS Chapter 89. Copies
of the licenses shall be provided to the City of Hudson. ·
Approval of the
final development plans for Ban Tara Commons, 80 unit assisted living and
memory care facility. ·
Require an access
and utility easement with the City of Hudson ·
Review of the
conditional use permit one year upon issuance of the building permit. All ayes (5) MOTION CARRIED. Final
development plans for 80-unit memory care/assisted living housing complex,
653-661 Ban Tara Lane, (south of Center Drive & east of Carmichael Road) –
Blue Jay Properties, LLC: Mayor Knudson stated that Project Engineer Roger
Humphrey, plus Dick Stout and Dick Greckoff were present to answer any
questions regarding the final development plans for the 80-unit memory
care/assisted living housing complex at 653-661 Ban Tara Lane. He noted City Staff and the Plan Commission recommended
approval of the final development plans, named the conditions, and explained
the recommended access and utility easement. MOTION by Morrissette, second by Burchill
to approve the final development plans for Ban Tara Commons, 80-unit assisted living
and memory care facility for 653-661 Bar Tara Lane as proposed by Blue Jay
Properties, LLC with the following conditions: ·
Amendment of
plans per the City Engineer comments (3/3/10 memo) and Fire Department memo
(6/19/09) with building permits to be withheld until plans are accepted by the
City Engineer and Fire Department. ·
Require an access
and utility easement with the City of Hudson. ·
Abandon private
well and septic systems per municipal ordinance. Mayor Knudson provided additional
information about phase II of the plans, which was expanded to add some
residential apartments, and noted they were not included on the original plans
when the project was going to be built in the Town of Hudson. All ayes (5) MOTION CARRIED. Authorize
Mayor and Finance Officer to review payables for payment prior to March 29th
meeting, and issue timely payments, as necessary: Mayor Knudson
explained the past practice of authorizing the Mayor and Finance Officer to
review payables for payment and issuing timely payments, as necessary. He noted the possibility of not having a
meeting on March 15th and pointed out payment delays could create late
charges. MOTION by Morrissette, second
by Burchill to authorize the Mayor and Finance Officer to review the payables
for payment prior to the March 29th meeting, and to issue timely payments as
necessary. All ayes(5) MOTION CARRIED. Consider
approval of contract for construction of Library remodeling project at 700
First Street, and related agreements with Library Board: Police Chief
Marty Jensen provided information about the Library Board’s decision regarding
the installation of the security system at the 700 First Street Building and sharing
the cost between the two Departments. He
noted the Library Board decided not to include the book drop door, which they would
key separately to reduce their share of the cost, and approved up to $6,000 for
their share of the security system. Chief Jensen also shared information
regarding the wall that divides the Library lobby from the Police Department
lobby. He stated the Library Board would
accept responsibility for half of the cost of the wall approximately, $6750.00. Additional discussion was held regarding
the cost of providing security to allow access to the Police Department by the
Library’s contractors during elevator construction, after the Police Department
has moved into the building. It was
noted that the Library Board felt the estimated cost of $300.00 per day for
security, beginning on the 8th business day, was high. They stated they would like to be flexible
about when the seven day time period begins, and requested an hourly rate be
charged for security, since they did not anticipate contractors being there
eight hours at a time. Chief Jensen and
Alderperson Burchill agreed with their suggestion of paying an hourly rate of $50.00
per hour, up to $300.00 per day. It was also discussed what would happen
to the security system if the Police Department moved out of the building. MOTION by Wyland, second by O’Malley to approve
the Memorandum of Understanding (with the Joint Library Board) with changes
that the Library agrees to pay $50.00 per hour for security and up to $300.00
per day, after the first seven business days,for access to the Police
Department for elevator construction; and payment of up to $6,000 for the
security system and $6,750.00 for the demising wall. The City Attorney will
amend the Memorandum of Understanding before signatures are obtained. All ayes (5) MOTION CARRIED. Reconvene
in Open Session for possible action re: sale of public PROPERTIES AT 701 Second
Street and 911 Fourth Street, Hudson, WI: MOTION by O’Malley, second by Wyland to reconvene
into open session. All ayes (5) MOTION
CARRIED at 8:07 p.m. MOTION by O’Malley, second
by Wyland to accept the WB-15 commercial offer to purchase document presented
by 911 Fourth Street, LLC in the amount of $475,000 for the purchase of the
property at 911 Fourth Street (as signed by Steven Rorem on 3/8/10). Mayor Knudson called for discussion; it was
noted that Mayor Knudson would sign the purchase agreement and realtor David
Robson would execute it on March 10, 2010.
The need for payment of the earnest money was noted by City Attorney,
Catherine Munkittrick. All ayes (5)
MOTION CARRIED. ADJOURNMENT: MOTION
by O’Malley, second by Wyland to adjourn the meeting. All ayes (5) MOTION CARRIED at 8:08 p.m. Nancy J. Korson, City Clerk I hereby certify that
the City Clerk has submitted the foregoing
minutes to me, and I hereby by my signature approve said minutes and all acts
of the Common Council as set forth therein. Dean R. Knudson, Mayor CLOSED SESSION pursuant to §19.85
(1)(e)Wis. Stats. to deliberate regarding negotiations for possible sale
of public properties at 701 Second Street and 911 Fourth Street, Hudson, WI:
MOTION by Wyland, second by O’Malley
convene into Closed Session pursuant to 19.85 (1) (e), Wis. Stats. to deliberate
regarding negotiations for possible sale of public properties at 701 Second
Street and 911 Fourth Street, Hudson, WI.
Roll call vote taken, all ayes (5) MOTION CARRIED at 7:42 p.m.