CITY OF HUDSON COMMON COUNCIL

SPECIAL MEETING MINUTES OF FEBRUARY 11, 2010

Meeting called to order by Mayor Dean Knudson in the Council Chambers of City Hall at 7:00 p.m. Mayor Knudson led those present in the Pledge of Allegiance.

Present: Mayor Knudson and Alderpersons Randy Morrissette, Pam Brokaw, Lori Bernard, Lee Wyland, and Scot O’Malley.

Absent: Alderperson Alan Burchill.

OTHERS PRESENT: Devin Willi, Marty Jensen, Stephen Pederson, Mary Davis, Jim O’Connor, Mary Ellen Paulson, Lavetta Vindal, Cindy McCleary, and others.

CONSIDER APPROVAL OF THE FINAL PLANS AND SPECIFICATIONS FOR REMODELING THE pOLICE DEPARTMENT PORTION OF THE BUILDING AT 700 FIRST STREET: Frisbie Architect Stephen Pederson presented the building remodeling plans for the Police Department at 700 First Street. He explained a few changes were made to the lower level plans, including areas for evidence processing and storage, and relocating the air system. He also noted the desire to reuse as much of the existing material as possible. Discussion was held concerning parking spaces, evidence processing, and an area for car washing.

Mr. Pederson spoke about the option of considering alternate bids for minor painting and re-carpeting some areas. MOTION by Brokaw, second by O’Malley to approve the remodeling design plans for the Police Department (at 700 First Street). Additional discussion was held regarding taking suspects to the St. Croix County Jail for processing, the anticipated timeframe, security in the Police Department lower level, and staying on schedule with the project. Mr. Pederson stated they expect construction to be completed by early to mid April. All ayes (5), MOTION CARRIED.

CONSIDER APPROVAL OF FINAL DESIGN PLANS FOR THE LIBRARY PORTION OF THE BUILDING AT 700 FIRST STREET: Mayor Knudson confirmed that Joint Library Board approved the building improvement plans and elevator bid at their meeting earlier in the evening.

Cindy McCleary, from BKV Group Architecture, presented information regarding the anticipated timeline for the improvement project. She stated upon approval from the City Council, they would release the documents to contractors after 3:00 p.m. on Monday, February 15, 2010. Contractors would be able to visit the site on February 24th, bid opening would be done on March 1st, and the Joint Library Board would consider approval of the apparent low bid at their meeting on March 8th.

She provided a detailed explanation of the Hudson Area Joint Library Tenant Improvements for the 700 First Street Building. She called attention to the elevator location and construction. The desire to keep inconvenience and noise to a minimum after the Police Department has moved in was noted. The ability to consider adding alternate bids during the process was also noted. Contractor entry, construction parking areas, temporary loading zones, and dumpster locations were explained. Details were also shared regarding the book drop area, Children’s programming area, Teen’s Room, book processing, History Room, book sales area, book checkout and self checkout areas, and the newspaper and periodicals area.

Ms. McCleary stated they intend to use the current computers, book shelves, tables, desks, books, etc. She also noted there would be no increase in operating dollars or Library staff persons, so locations with the most staff visibility are being chosen.

A concern about the size of space in the stairway handrail was noted; it was reported that a solution has been found. MOTION by O’Malley, second by Wyland to approve the (Hudson Area Joint Library Tenant Improvement) plans, as submitted. Discussion was held concerning a signage plan; the desire for an integrated plan with the Police Department was noted. Mayor Knudson stated the site plans could be considered, with the exception of signage. Ms. McCready stated they were requesting approval of the concept plans for the general construction; she stated the signage plan would be bid separately and did not need to be considered immediately.

Mayor Knudson also pointed out that the lease stated the need for six parking spaces for the Police Department in the parking lot area, and the idea of reverse direction being used. Additional discussion was held regarding parking, traffic flow, and Library patron drop off area. MOTION AMENDED by O’Malley, second by Wyland, to include a joint signage plan at a future date.

Police Chief Marty Jensen requested information regarding the need for special (door) hardware and the anticipated construction schedule. Ms. McCready offered details on where the advertisements for bids had been posted, and reviewed information about their timetable. She noted the length of time the elevator box construction was expected to take. Additional discussion was held regarding the need for access to the Police Department inside parking area for elevator-related work. Concerns were expressed about security and the need to work together. All ayes (5) MOTION CARRIED.

aDJOURN: MOTION by O’Malley, second by Wyland to adjourn the meeting. All ayes (5) MOTION CARRIED at 8:05 p.m.

Nancy J. Korson, City Clerk

 I hereby certify that the City Clerk has submitted the foregoing minutes to me, and I hereby by my signature approve said minutes and all acts of the Common Council as set forth therein.

Dean R. Knudson, Mayor

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Date approved by Council