CITY OF HUDSON COMMON COUNCIL MEETING
MINUTES OF MONDAY, JANUARY 18, 2010
Meeting
called to order by Mayor Dean Knudson in the Council Chambers of City Hall at
7:03 p.m. Mayor Knudson led those
present in the Pledge of Allegiance. Present: Mayor Knudson and Alderpersons Randy
Morrissette, Pam Brokaw, Lori Bernard, Lee Wyland, and Scot O’Malley. Absent: Alderperson Alan Burchill. OTHERS PRESENT: Devin Willi, Catherine Munkittrick, Betty
Caruso, Denny Darnold, Tom Zeuli, David Gray, Jim Frye, Marty Jensen, Mike
Kruger, Gordon Conard, Randy Hanson, Mary Yacoub, Dick Greckoff, Dick and Jan
Stout, John Klinglehultz, LaRae Gavic, Yvonne
Larsen, Ruth Peterson, David Robson, and others. Comments and suggestions from citizens present:
Ruth Peterson shared information about the upcoming Hudson Hot Air Affair
events on February 5-7, 2010. She
thanked the City, Fire and EMS Departments and the School District for their
assistance and involvement. She welcomed
everyone to attend and noted flyers are available in the community that
contains a list of the planned events. Information
can also be found at their website; www.hudsonhotairaffair.com. Mayor
Knudson called attention to the availability of information from the City’s
website by using the hyperlinks attached to the agenda. He thanked City employee, Jan Doonan, for
implementing the process and noted that it saves on paper and postage. Consent agenda: MOTION by Morrissette, second by Wyland to
approve the following Consent Agenda items: MINUTES: Approve the Regular Meeting minutes of
1/04/10. Claims: Approve the following claims for payment: DESCRIPTION PAYABLES PAYROLL TOTALS 100 General 470,734.99 136,305.97 607,040.96 231 SCBP-RVL
Loan 650.00 0.00 650.00 450 Capital
Projects 10,221.28 0.00 10,221.28 610 Sewer 35,622.43 10,973.25 46,595.68 620 Parking 4,958.86 1,385.97 6,344.83 630 Ambulance 18,885.92 8,350.46 27,236.38 860 Tax
Agency 844,766.79 0.00 844,766.79 Totals 1,385,840.27 157,015.65 1,542,855.92 Application
of Susan A. Heiligman, Golden Valley, MN for Secondhand Article and Secondhand
Jewelry Dealer’s License d/b/a Landmark Diamonds & Precious Metals, Inc: Approve the issuance of a Secondhand Article and Secondhand Jewelry
Dealer’s License to Susan A. Heiligman,
501 Theo. Wirth Parkway #301, Golden Valley, MN, d/b/a Landmark Diamonds & Precious Metals,
Inc., contingent on the event being held at the Hudson Fairfield Inn, or
another location approved by the Police
Chief. Approve Hot Air Affair 5K Run to be held February 6, 2010: Approve the Hot Air Affair 5K Run to be held
February 6, 2010 at approximately 10:00 a.m., with the route revised to be west
of E.P. Rock School as much as possible. REPORTS OF CITY OFFICIALS, BOARDS, and COMMISSIONS: Place on file the
quarterly reports of the Police Chief, Fire Department and Building Inspector. Roll call vote, all ayes (5), MOTION CARRIED. OPERATOR’S
LICENSES: Morrissette recused
himself. Mayor Knudson stated Staff and
the Finance Committee recommended approval of the applications for regular
operator’s licenses. MOTION by O’Malley,
second by Wyland to approve the issuance of Regular Operator’s Licenses for the
period 1/19/10 – 6/30/2011 to Sandra LeAnn Gramlich, Clarence G. Minke, and
Samuel B. Moore. All ayes (6) MOTION
CARRIED. Conditional Use Permit amendment for
the Red Cedar Canyon planned residential development to have a Class C
Community Based Residential Facility licensed by the WI Dept. of Health
Services at 3001 Hanley Road, Red Cedar Canyon Assisted Living. (The number of
living units on the west wing of the first floor would increase from 10 to 14,
and 14 of the units Would be CBRF units.) - Red Cedar Canyon, LLC: Denny Darnold provided information
regarding the history of the facility and modifications. He stated the request from Red Cedar Canyon,
LLC was to increase the number of units from ten to fourteen, and for all
fourteen units to be licensed as a community based residential facility per
Wisconsin Administrative Code - Department of Health Services, Chapter 83. He shared the concern about disposal of
pharmaceuticals, and noted that the general procedure is to return the
medications to the pharmacies for disposal, or to mix the medications in a
solution, pour the solution into cat litter, and dispose of it in the
refuse. He also stated it may soon be
required that all medications for disposal be picked up or taken to a
controlled drop-off facility, and then be sent for incineration. The City’s Water and Wastewater Directors are
in agreement to work out that type of program.
MOTION by O’Malley, second by Bernard to approve the amendment
to the Conditional Use Permit for Red Cedar Assisted Living/Red Cedar Canyon,
LLC at 3001 Hanley Road, with the following considerations: ·
The maximum number of total units may be increased from 63 to 67
units ·
The facility must receive and maintain Wisconsin Dept. of Health
Services licenses for a residential care apartment complex (RCAS) – DHS Chapter
89, and for a community based residential facility (CBRF) – DHS Chapter 89 –
medium (9 to 20 residents) and non-ambulatory (NA) status. ·
A maximum of 14 CBRF units. Mr. Darnold stated that John Klinglehultz and LaRae Gavic were present to answer any questions. Mayor Knudson noted a public hearing was held
January 7, 2010 and no public comments were given verbally, by mail, or by
email. He also stated the current
facility has been well run and meets a need in the community. All ayes (5) MOTION CARRIED. Consider Petition for Annexation of
approximately 6.84 acres in the Town of Hudson filed by blue Jay Properties,
LLC (Richard Stout) – Ordinance No. 1-10 and review proposed
Annexation Agreement re: 6.84 acres inn the Town of Hudson – Blue Jay Properties, LLC: Due to a glitch in the petition, Denny
Darnold stated the need to limit discussion to only the proposed Annexation Agreement. He noted the desire not to delay the
Agreement and to have the petition concerns addressed, so the topic can be
considered at the next Council meeting.
Mr. Darnold reviewed the reasons why the annexation was requested; waste
water and septic system concerns. Mr. Darnold stated the property is currently zoned multiple
family residential, and if the annexation is approved, the property will have
the same zoning classification in the City of Hudson. He also provided information about the
Development Agreement, deferred assessments, impact fees, the calculation
formula used, the possibility of deferred impact fee arrangements, and that the
current homes would not have to hook up to City water/sewer services
immediately upon annexation. City Attorney Catherine Munkittrick noted the desire to find out
if the arrangement was satisfactory to the Council, and if so, the Petition for
Annexation and the annexation ordinance could be addressed at the next Council
meeting. Mayor Knudson stated the need
for preliminary approval, and that a new Agreement was provided at the
meeting. The changes were pointed out by
Attorney Munkittrick. No objections to
proceeding with the Development Agreement were heard. Consider proposals submitted for design of pavilion at Weitkamp Park: Mayor
Knudson announced the Park Board solicited proposals for the design of a new
pavilion with restrooms at Weitkamp Park.
The Park Board and the Finance Committee recommend selecting Elliot
Architects. MOTION by Morrissette,
second by Wyland to approve the Elliot Architects and proceed with the design
for Weitkamp Park pavilion with restrooms in the amount of $6,325.00 Clarification about the Park Impact Fees was provided by Finance
Officer Betty Caruso. The location and
features of the park were provided by Mayor Knudson. All ayes (5) MOTION CARRIED. Summary
and approval of 2009 Budget adjustments: Finance Officer, Betty Caruso
provided information regarding the need for publication of the Budget
adjustments, and that the amounts were reviewed throughout the year by the
Finance Committee and Council. She
pointed out that a correction was needed regarding the Police Department’s
bulletproof vests, due to a clerical error.
The amount was included twice, and should be $12,000, not $24,000 as
shown. MOTION by Wyland, second by
O’Malley to approve the 2009 Budget adjustments, with the corrections noted by
the Finance Officer. All ayes (5) MOTION
CARRIED. Telephone, computer,
and security issues at City Hall and 700 First St: Mayor
Knudson provided information about telephone systems, budgeted amounts for
technology improvements, and security items at the First Street and City Hall
Buildings. He stated the Finance
Committee recommended a sub-committee be appointed to study possible Windows 7
changes and server upgrade so a long-range plan could be established. The Finance Committee recommended proceeding
with establishing a shared arrangement with the Library Board, as they
requested, regarding a new phone system at the First Street building, He also spoke about the desire to integrate
the phone systems for the City buildings for interoperability. It was explained that the
Finance Committee also recommended proceeding with obtaining firm quotes on the
cost for phone systems at both buildings -- the First Street building and the
City Hall building. It was estimated that the City Hall upgrade would cost
$6,700.00. The bids would be requested
to be submitted as alternate bids and bring back to Council for
consideration. It was also explained
that the City Hall portion of the costs would be distributed among the various
Departments, not just the General Fund.
IT Coordinator Mike Kruger pointed out he already had the specifications
for both buildings. Changes would need
to be made to the First Street building, if the Library also becomes part of
that phone system. Additional discussion was
held regarding the phone system at the First Street building. The possibility of the Library paying 40% of
the cost of the system was noted. MOTION
by O’Malley, second by Wyland to ask the Library Board for a commitment
regarding the phone system at the First Street Building, and to solicit quotes
for a system that would work for them and the Police Department. Discussion was held regarding where funding
would come from for the changes to the City Hall system; City Administrator
Devin Willi provided information on potential sources and would finalize the
funding once costs are solidified. All ayes (5) MOTION CARRIED. Information was shared about
an electronic security system and the current key fob system for the First
Street building. A cost of $11,000 was
estimated. It was noted the Library Board
was also interested in being included.
Mike Kruger pointed out that if the software was purchased, it could
also be used for other Departments and City buildings. The funding for the software would come from
the Police Department and Library. MOTION
by O’Malley, second by Wyland to proceed with obtaining quotes on the security
system costs, and to secure a commitment from the Library Board for their
portion. All ayes (5) MOTION CARRIED. Additional discussion was
held concerning the ad-hoc committee dealing with technology. Mayor Knudson stated he would make
appointments to the committee, including Alderperson Wyland. Discussion was held regarding
the timetable and budget for the First Street building technology. The current status of the servers at City
Hall was explained. Mr. Kruger reported on the need for improvements to that
system as well. Mayor Knudson suggested that
Mr. Kruger have recommendations and quotes available for the next Council
meeting. It was noted that by using
government quotes, it would eliminate the need for the City to obtain
individual quotes. Review and consider
marketing plan proposals for sale of 911 Fourth St: Mayor
Knudson provided information regarding the three quotes that were received for
consideration for a marketing plan for the sale of 911 Fourth Street. He noted he, the City Administrator, and
Finance Committee recommended approving the offer from Greystone
Commercial. Proposal information was
provided in the Council packets; discussion included comparing the bids, fees,
State bidding laws, and proposed marketing methods. O’Malley pointed out if changes were allowed
for one bidder but not the others, it would seem unfair. MOTION by Morrissette, second by O’Malley to
accept the proposal form Greystone Commercial (for the sale of the building at
911 Fourth Street). Mayor Knudson added
that a listing agreement would be presented and would be reviewed by the City
Attorney. All ayes (5) MOTION
CARRIED. Consider
2010 Park User Fees: Mayor Knudson announced
the Park Board recommended approving the Park User Fee increase of 4.5% with rounding
to the next whole dollar amount. MOTION
by O’Malley, second by Morrissette to approve all three park user fees at one
time. Bernard requested they be approved
separately; MOTION WITHDRAWN. MOTION by O’Malley,
second by Morrissette to approve the recommended Park User Fees for 2010. Discussion was held regarding how the
increase was determined, and that the City cannot charge higher fees than it
takes to run the Park. Additional
discussion was held regarding applying sales tax. MOTION AMENDED to include approval of the
2010 Park User Fee increase of 4.5%, rounded to the next highest dollar. The need to review the amounts was also
noted. All ayes (5) MOTION CARRIED. Consider
2010 Boat Mooring Fees: MOTION by O’Malley,
second by Wyland to increase the 2010 Boat Mooring Fee from $550.00 to $560.00
as recommended by the Park Board.
Discussion was held regarding the desire for improvements to the dingy
tie-up area. Parks and Public Works
Director Tom Zeuli spoke regarding the possibility of adding a set of metal
steps, and stated they would also explore a floating dock system. All ayes (5) MOTION CARRIED. Consider 2010 Boat Launch
Fees: Mayor Knudson provided information about the
Park Board’s recommendation to increase the 2010 Boat Launch Fees for non-city
Wisconsin residents from $5.00 to $7.00.
MOTION by Morrissette, second by O’Malley to approve an increase in the
2010 Boat Launch Fee to $7.00 for Non-City Wisconsin residents. Discussion was held regarding fees for City
residents, non-City Wisconsin residents, and non-Wisconsin residents. The possibility of issuing season passes and
pay station changes were presented.
Additional discussion was held regarding the parking situation; it was
requested that the Park Board review the issues and bring the item back to
Council soon. All ayes (5) MOTION
CARRIED. Consider no parking in cul-de-sac on Green Street: Alderperson Bernard introduced the subject of
parking in the Green Street cul-de-sac.
She stated the Public Safety Committee recommended installing no parking
signs and speaking to the homeowner about his home business and work vehicle
situation. Discussion was held regarding
the need for a home based Business Permit, and also that the Public Works
Department has trouble maneuvering trucks in the area, in general. Police Chief Jensen pointed out there may not
be a home based business, but only business related vehicles; it is being
reviewed. MOTION by O’Malley, second by
Morrissette to post no parking signs in the cul-de-sac on Green Street, as
recommended by the Public Safety Committee.
All ayes (5) MOTION CARRIED. Consider no parking on
Coulee Road near front of Casanova Liquor Store:
Alderperson Bernard stated a complaint was received regarding parking on Coulee
Road on weekends. Discussion was held
regarding safety, traffic congestion, the possibility of changing the parking
layout, the possibility of having staff and an engineering study, number of
actual incidents, and location. MOTION
by Brokaw, second by Wyland to approve no parking in front of Casanova Liquor
Store on Coulee Road. Discussion was
held concerning the ability for the topic to be re-considered at a later date,
and to perform a traffic study if needed.
It was also noted that the owner of the business thought the no parking
suggestion would be minimally disruptive.
All ayes (5) MOTION CARRIED. Authorization to submit Urban
Forestry Grant applications – Resolution No. 1-10: MOTION by
Morrissette, second by O’Malley to suspend the rules toward adoption of Resolution
1-10. Roll call vote taken, all ayes (5)
MOTION CARRIED. MOTION by Morrissette,
second by O’Malley to adopt the following: RESOLUTION NO. 1-10 AUTHORIZATION TO FILE URBAN FORESTRY AND URBAN FORESTRY CATASTROPHIC STORM GRANT APPLICATIONS (Copy on file in Clerk’s office) All ayes (5) MOTION CARRIED. Request to use paper ballots
at February 16, 2010 Primary Election – Resolution No. 2-10: MOTION by
Morrissette, second by Bernard to suspend to rules toward adoption of
Resolution 2-10. Roll call vote taken,
all ayes (5) MOTION CARRIED. MOTION by
Morrissette, second by O’Malley to adopt the following: RESOLUTION NO. 2-10 AUTHORIZATION TO FILE URBAN FORESTRY AND URBAN FORESTRY CATASTROPHIC STORM GRANT APPLICATIONS (Copy on file in Clerk’s office) All ayes (5)
MOTION CARRIED. Consider changing dates for
the February 15th, April 5th, April 19th, November 1st
and November 15th Council meetings, due to setup for elections: MOTION by
O’Malley, second by Morrissette to approve changing the 2010 Council meeting
dates to Wednesday, February 17th; Monday, March 29th;
Monday, November 8th; and Monday, November 22nd. It was noted if other changes were desired,
the dates could be reconsidered at a future meeting. All ayes (5) MOTION CARRIED. Resolution combining wards
for elections – Resolution No. 3-10: MOTION by O’Malley, second by Morrissette to
suspend the rules toward adoption of Resolution 3-10. Roll call vote taken, all ayes (5) MOTION
CARRIED. MOTION by O’Malley, second by
Wyland to adopt the following: RESOLUTION NO. 3-10 RESOLUTION COMBINING WARDS FOR ELECTION PURPOSED (Copy on file in Clerk’s office) All ayes (5)
MOTION CARRIED. Review and consider approval
of plans for remodeling the Library portion of the building at 700 First Street: Mayor
Knudson stated the need to consider approval of the design for alterations and
improvements of the Library portion of the building at 700 First Street. He reported that the Library Board entered
into an Agreement to lease approximately half of the building, and noted the
lease states that the plans, specs, and contracts are subject to City Council
approval, provided Council responds within fifteen days. If a response is not provided within the
fifteen-day time period, the plans would be considered approved. Mayor Knudson noted the desire to have
oversight of the project, but not to hold up the progress. A coordinating meeting was held January 15, 2010
concerning the areas of common interest between the Library and the Police
Department. Mayor Knudson stated the
Police Department design has not been fully completed yet. He
pointed out the area in the basement of the building where the Library would
like to install an elevator (for first and second floor use, not the basement)
and a mechanical room for the elevator.
He stated excavation would be needed, and it would eliminate one parking
space in the garage. Discussion was held regarding the need for cooperation, security
of Police Department evidence, the timing of construction work, the Police
Department move, and staying within the budget. The appropriateness of the elevator
location and mechanical room, the long-range practicality of installing the
elevator in the basement, and the time pressure involved regarding ordering and
installing it were noted. MOTION by
O’Malley, second by Wyland to approve the accommodations (placement) for the
elevator and mechanical room (in the basement level of 700 First Street), as
presented. All ayes (5) MOTION CARRIED. MOTION by O’Malley, second by Wyland to approve the second floor
plan, as presented. All ayes (5) MOTION
CARRIED. The need for a first floor lobby area that
works well was also noted. Mayor Knudson
stated the Police Department plans were not part of what Council was
considering at this time. Discussion
regarding the lobby space, parking lot, and book drop-off area was held. Mayor Knudson suggested approving the first
floor plans, except the Police Department lobby area and book drop off area, in
order for the Library Board to keep their project moving. MOTION by O’Malley, second by Wyland to
approve the southeast wing-first floor portion of the plans; not the Police
Department lobby entrance area, and not the design of the book drop area, and
with approval that the book drop be located on the North wall of the first
floor. All ayes (5) MOTION CARRIED. COMMUNICATIONS
AND ITEMS FOR FUTURE AGENDAS: Alderperson
Brokaw noted information was available on the Water Department’s website
regarding steps to take at residences during absences in the winter. City Administrator Devin Willi stated a
Primary Election would be held February 16, 2010 for School Board Positions. ADJOURNMENT: MOTION by Morrissette, second by Brokaw to
adjourn the meeting. All ayes (5) MOTION
CARRIED at 9:05 p.m. Nancy J. Korson, City Clerk I hereby certify that the City
Clerk has submitted the foregoing minutes to me, and I hereby by my signature
approve said minutes and all acts of the Common Council as set forth therein. Dean Knudson, Mayor
COMMUNICATIONS
AND RECOMMENDATIONS OF THE MAYOR: Mayor Knudson requested that anyone
interested in being appointed to the Park Board, or offering a suggestion for
appointment, should let him know. He
noted that current member, Susie Fallon, would be moving, which would create
the need for an interim appointment.