CITY OF HUDSON COMMON COUNCIL MEETING

MINUTES OF MAY 17, 2004

Meeting called to order by Mayor Jack Breault in the Council Chambers of City Hall at 7:00 p.m.

PRESENT: Mayor Breault, Alderpersons Dennis O’Connell, Paul Radermacher, Roger Riedel, Scot O’Malley, and Carah Koch.

ABSENT: Alderperson Mike Laatsch.

OTHERS PRESENT: Catherine Munkittrick, Devin Willi, Dennis Darnold, Dennis Postler, Jim O’Connor, Kim Heinemann, Jim DeBenedet, Linda Donaldson, Jim Frye, Vance Haesemeyer, Paul Larson, Matt Frisbie, Rodney Barr, Chuck Rothstein, and others.

COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT: None.

11^th annual St. Croix Music & Art Festival - Lakefront Park, July 16-18, 2004: Alderperson dennis O’Connell, Chairperson of the Public Safety Committee, reported that he had requested that this item not be on the Consent Agenda, even though the Public Safety Committee had generally recommended approval of the event. He noted that several concerns were voiced regarding the proposed second beer garden.

Vance Haesemeyer, member of the Chamber of Commerce Board of Directors, explained that this would be the 11^th annual Music and Art Festival. He explained that last year approximately 30 to 40 artist booths were placed south of the Dike Road as well as the volleyball area. He noted that the event for 2004 includes expanding the artist booth area and adding an acoustical stage in that location. Mr. Haesemeyer stated that they would like to be able to sell beer at the second site from 11:00 a.m. to 7:00 p.m. on Saturday and until 5:00 p.m. on Sunday. All beer sales would be by ticket and bracelets would be issued. He also reported that they would be hiring security for the area, and it would be fenced. MOTION by O’Connell, second by Radermacher, to approve the 11^th Annual St. Croix Music and Art Festival event at Lakefront Park July 16-18, 2004, as presented by the Chamber of Commerce. MOTION CARRIED.

Update from Hudson Area Joint Library Board: jim O’Connor, President of the Hudson Area Joint Library Board, reported that the cost of circulation in 2002 was $1.97, and it was even more efficient in 2003 with a cost of $1.92. He emphasized that the Library has become a very efficient operation in comparison with other libraries in St. Croix County, as indicated in the Library Director’s quarterly report. He noted that circulation in 2003 increased 19.6% over the 2002 figures, and the first quarter of 2004 already indicates a circulation increase of 13.5% more than 2003. Attention was drawn to other information regarding the $68,424 cost for rural circulation versus the $47,897 paid by County funds. It was pointed out that the difference is paid by the Hudson Area Joint Library. Mr. O’Connor also referenced the Municipal Building expense sheet prepared by Finance Officer Betty Caruso. He reported that the Hudson Area Joint Library Board is open to discussions with City representatives to lower the costs of operation.

CONSENT AGENDA: MOTION by O’Malley, second by O’Connell, to approve the following Consent Agenda items:

MINUTES: Approve the Special Meeting Minutes of 5/12/04, and Closed Session minutes of 1/5 and 5/3/04.

Certified Survey Map for two lots south of Tower Road and east of STH 35 – Todd Bjerstedt (Extraterritorial Subdivision Review): Approve the two-lot Certified Survey Map for two lots south of Tower Road and east of STH 35, located in Section 4 of the Town of Troy, as proposed by Todd Bjerstedt.

Claims: Approve the following claims for payment:

fund	Description	payables	payroll	Totals
100	General	187,461.14	98,932.23	286,393.37
230	Wisc DVL/RVL	1,499.50	0.00	1,499.50
410	Tax Increment Financing	7,864.68	0.00	7,864.68
450	Capital Projects	10,203.83	0.00	10,203.83
610	Sewer	18,557.70	8,959.60	27,517.30
620	Parking Utility	390.01	843.38	1,233.39
630	Ambulance	28,940.44	1,854.85	30,795.29
	Totals	$254,917.30	$162,456.16	$365,507.36

Applications for Operator’s Licenses: Approve the issuance of a Regular Operator’s License for the period 7/1/04 through 6/30/06 to: Helen Ann Bretthauer, 709 Michaelson Street N., Hudson, WI, and a Regular License for the period 5/18,04 to 6/30/05 to Ed George Mataczynski, Jr., 1098 89^th Avenue, Roberts, WI.

E.M.S. write-offs: Approve the St. Croix E.M.S. write-offs in the amount of $2,591.94, as recommended by LifeQuest, following Phase III of their collection procedures.

High School Homecoming Parade – Friday, October 1, 2004, 3:30 p.m: Approve the route for the Hudson High School Homecoming Parade to be held Friday, October 1, 2004 at 3:30 p.m.

Music Festival/Kevin Smith Benefit, Saturday, June 12, 2004, Lakefront Park Bandshell: Approve the use of Lakefront Park and the Bandshell for a “Downtown Music Festival” for the Kevin Smith Benefit on Saturday, June 12, 2004.

Issuance of Fireworks Sellers Permits: Approve the issuance of Fireworks Sellers Permits to sell fireworks paraphernalia for the period June 15 to July 7, 2004 to the following sellers at the locations listed, as follows:

Seller Location

Jon Meyers, J & J Fireworks 116A Buckeye Street

Charles Walker, TNT Fireworks Wal-mart, 2222 Crest View Drive

Charles Walker, TNT Fireworks EconoFoods, 109 Second Street

Charles Walker, TNT Fireworks Target, 2401 Coulee Road

Charles Walker, TNT Fireworks EconoFoods, 2351 Coulee Road

Carolyn J. Osbeck,

North Hudson Ventures, Inc. Hudson Flooring, 1800 Crest View Dr.

Mark Gallison, SSG Corp. Holiday station, 1920 Crest View Dr.

Janell Johnson, SSG Corp. Holiday station, 100 Second Street

Roberta Masanz, SSG Corp. Holiday station, 1207 Coulee Road

Gloria Naidyhorski Freedom station, 210 Second Street

Ron Campbell Freedom station, 1917 Coulee Road

Request of Richard Voth for rezoning 86 Coulee Road from R-2, One-family Residential District to OFC, Office District: Schedule a Public Hearing for 6:55 p.m. on Monday, June 21, 2004 regarding the request of Richard Voth to rezone 86 Coulee Road from R-2, One-family Residential District, to OFC, Office District.

REPORTS OF CITY OFFICIALS, BOARDS AND COMMISSIONS: To place on file

the Quarterly Reports of the City Clerk, Library Director, and Water Utility Director, the semi-annual report of the Community Development Director, the Public Utility Commission minutes of 5/10/04, Board of Review minutes of 5/10/04, and St. Croix E.M.S. Commission minutes of 5/10/04.

Roll call vote, all ayes (5), MOTION CARRIED.

REGULAR MEETING MINUTES OF 5/3/04: It was requested that the following wording be added to Page 7, second paragraph, line 4: “Discussion was held regarding the intent of the ordinance, and whether or not suspension of the rules was appropriate at this time.” MOTION by O’Malley, second by Koch, to approve the Regular Meeting minutes of 5/3/04, as amended. MOTION CARRIED.

Final Development Plans for two 40-unit multiple family residential development north of Hanley Road/east of O’Neil Road (southwest of West Canyon Drive) – Klingelhutz Companies: dennis Darnold gave a brief explanation of the project, noting that the concept was similar to that of concepts previously approved by the Council. MOTION by O’Malley, second by Riedel, to approve the final development plans for Red Cedar Canyon Condominiums, two 40-unit multiple family buildings north of Hanley Road and east of O’Neil Road as proposed by Klingelhutz companies, with plan revisions per the City Engineer’s review/recommendations, and provision of a letter of credit in the amount of $9,500 to assure street repair and restoration. MOTION CARRIED.

Conditional Use Permit for 41-unit senior assisted living residence west of Heggen Street and Hosford Street intersection – Comforts of Home Assisted Living: Dennis Darnold reported that the plans were reviewed twice, and following the recommendations of the Plan Commission and the Council, enhancements were made to soften the radii at the entrance, as well as additional landscaping according to the City Engineer’s recommendations. He noted that the developers and owner had been very cooperative in meeting the City’s requests. At present only a minor Water Utility issue regarding a valve location needed review by Water Utility Director Dennis Christophersen. Mr. Darnold noted that issues concerning tree removal and storm water drainage were raised by neighboring residents. He stated that the storm drainage was reviewed by engineering staff and is not an issue. Some of the trees in the area for the building and parking lot are scheduled to be removed and the remainder will be retained and supplemented with new plantings. Matt Frisbie, Rodney Barr and Chuck Rothstein offered additional information on the project.

MOTION O’Malley, second by Koch, to approve the Conditional Use Permit for the 41-unit senior assisted living residence for Comforts of Home Assisted Living, with the following conditions:

a. Approval of the Final Development Plans with incorporation of

The City Engineer and Fire Department recommendations.

b. City Engineer review of the access per the letter of 5/12/04.

MOTION CARRIED.

Final Development Plans for 41-unit senior assisted living residence west of Heggen Street and Hosford Street intersection – Comforts of Home Assisted Living: dennis Darnold explained that the final development plans were discussed several times in the past week to assure that the plans were complete and issues were addressed. He reported that the developer had modified the plans to provide additional landscaping on the north side of the building, relocated the storm sewer main to the steep slopes without disrupting the trees, and would modify the plans per the engineer’s recommendations to provide easier access to the site. He noted that the developer had worked diligently to satisfy all of the recommendations of the Plan Commission and the Council, and the location of one water valve was the only issue that needed to be addressed. MOTION by O’Malley, second by Radermacher, to approve the final development plans for the 41-unit elderly assisted living residential complex west of the Heggen Street and Hosford Street intersection, as proposed by Comforts of Home Assisted Living, with the following conditions:

a. Plans to be revised per the City Engineer’s comments of

5/12/04, and Fire Inspector’s comments of 5/13/04

b. Provision of a letter of credit in the amount of $9,500 to

Assure street repair and restoration

MOTION CARRIED.

Appointment of Janell M. Johnson as new agent for Van’s Liquor Store, LLC, 1801 Ward Avenue, Suite 260 (Plaza 94): MOTION by O’Malley, second by Radermacher, to approve the appointment of Janell M. Johnson, 629 Lemon Street North, Hudson, WI, as agent for Van’s Liquor Store, LLC, d/b/a Northside Liquors, 1801 Ward Avenue, Suite, 260 in Plaza 94. MOTION CARRIED.

Authorization to advertise for bids for extension of Rock Street in St.

Croix Business Park: Jim DeBenedet, President of Stevens Engineers, Inc., engineers for St. Croix Business Park Corporation, explained that Rock Street is located between Harvey Street and Hanley Road, approximately one-quarter mile east of O’Neil Road. He requested Council to authorize his firm to advertise for bids, noting that the estimated project cost is approximately $120,000. MOTION by O’Connell, second by Radermacher, to authorize Stevens Engineers, Inc. to advertise for bids for the extension of Rock Street in St. Croix Business Park. MOTION CARRIED.

Bids for power-washing & painting metal exterior of Public Safety Building: In general discussion of the project, it was noted that the color or the new paint would match the green color on City Hall. MOTION by Radermacher, second by O’Malley, to approve the bid in the amount of $3,360 from Universal Painting Midwest, Inc. for power washing and painting the exterior of the Public Safety Building. MOTION CARRIED.

Hanley Road/Highway 35 Interchange – pavement and landscaping

enhancements: o’malley provided a brief summary of the enhancements proposed for the interchange project. Finance Officer Betty Caruso noted that the maximum cost to the City would be approximately $2 million and the enhancements would probably not be covered by TID funds. The enhancements would be considered above the State project costs and payment would be solely the responsibility of the City. Council requested Ms. Caruso to check whether TID funds could be used for the enhancements and to address the maintenance of the boulevard by the Park Department. MOTION by O’Malley, second by O’Connell, to postpone action on pavement and landscaping enhancements for the Hanley Road/Highway 35 Interchange Project. MOTION CARRIED.

ADA requirements for pedestrian ramps: engineer Dennis Postler reported that State regulations indicate that when pedestrian ramps are constructed or repaired, they must be constructed with pavers that would aid partially sighted or blind pedestrians. The top surface of the ramps should have non-slip properties and raised truncated domes or other materials as detectable warnings. Mr. Postler stated that BRA tested a number of products and determined that the Hanover concrete and stone warning paver was a better product for long-range use and was recommending it for new construction. He noted that as ramps are reconstructed, they could be retrofitted with the new product. MOTION by O’Malley, second by Koch, to approve the use of Hanover Detectable Warning Pavers in a red #15 color for the construction of new pedestrian ramps and reconstructed ramps within the City. MOTION CARRIED.

QUARTERLY REPORT OF LIBRARY DIRECTOR: library Director Linda Donaldson stated that the Friends of the Library group had been very active and supportive of the Joint Library and were very pleased with the opportunities afforded by the MORE Internet service. She noted an increase in the requests for children’s reading sessions, and both the adult book club and children’s programs are increasing. The Library has received several donations: $500 from the Noon Rotary Club, $500 from the Hudson Women’s Club, and a $600 donation acquired from the use of circulating a watt meter. In addition, Ms. Donaldson reported that the recent book sale raised $1,400. She noted that some of the largest changes that occurred within the Library were the use of computers and the skills of the patrons and the employees. She also explained that under Act 207, the Library is now required to provide records to parents of children under age 16 without Court orders. Ms. Donaldson stated that she believed a policy should be in place to determine the validity of the custodial parent or guardian. She noted that the Joint Library Board is also working on long-range plans for a new library.

Carmichael Road and Hanley Road traffic signal plans: Dennis Postler drew attention to the problems on Hanley Road when turning northbound on to Carmichael Road. He stated that they are not proposing the use of left-turn green arrows at this time because a future roundabout intersection might be at this site. He stated they recommended the use of video camera monitors at the intersection. Mr. Postler also noted that the Hanley Road approaches do not include separate left-turn phasing as designed. Left turns for both directions on Hanley Road will require yielding to on-coming traffic on green lights, as no separate left-turn lane exists on Hanley Road westbound. Significant revisions to the intersection would be necessary to accommodate that change. He also stated that traffic volumes on Hanley Road are low enough to not warrant separate left-turn phasing at this time, nor in the future.

Mr. Postler stated that a signal pole was proposed to be located in the existing island for westbound Hanley Road, assuming the island would remain in place. He also stated that the use of video cameras was recommended, because the cameras could be relocated when a roundabout is installed.

MOTION by O’Malley, second by O’Connell, to approve the plans for the Carmichael Road and Hanley Road Traffic Signal Project in the amount of $103,540. MOTION CARRIED.

Request to improve Frear Street: O’Malley reported on the receipt of a letter from Gordon Anderson, 1527 Frear Street, requesting improvements to Frear Street. O’Malley explained that based upon the Paserware Road Report for 2003, the street was classified as a 4 rating, meaning it was below average. It was last seal-coated in 1992. Estimated costs for mill and overlay, based on 2003 rates, was $35,000. He noted that approximately 40 feet of curb and gutter on each side of the catch basin would need replacement, and storm sewer repairs of $2,687 for the north side and $2,406 for the south side would also be needed. MOTION by O’Malley, second by Riedel, to approve the Frear Street Mill and Overlay project of approximately $42,000, and including $6,100 for storm sewer and curb and gutter repairs, with the storm sewer portion funded by the Street Capital Improvements Fund, and the curb and gutter portion funded by the Sidewalk/Curb & Gutter Replacement Program. It was noted that these costs would be included in the Capital Projects to be discussed later in the meeting.

MOTION CARRIED.

Refuse and Recycling Contract Request for Proposals: O’Malley noted that the City’s present refuse contract was based on volume. He requested Council to consider the inclusion of a $1 charge for extra bag stickers, as opposed to the present $1.50 cost. Moving the final date for submission of proposals to July 31^st would provide the information in advance of the 2005 budget process. It was noted that the spring and fall leaf collection was a separate program and not a part of the refuse and recycling contract. MOTION by O’Malley, second by Radermacher, to approve advertising the Request for Proposals for a new refuse/recycling contract, with the specifications to include a $1 sticker charge for extra bags. MOTION CARRIED.

Review traffic visibility/safety concerns re: Carmichael Road alignment immediately north of Vine Street: O’Malley reported that the Public Works Committee recommended sending this matter to the Public Safety Committee.

Carmichael Road and Crest View Drive signal timings: O’Malley stated that the traffic signals at five various intersections on Carmichael Road and Crest View Drive were reviewed. Dennis Postler noted that the last time the signals were retimed was in 1991, and new timings are presently being installed. BRA will have staff review the timings. Mayor Breault expressed concern for determining whether BRA or City Staff should be monitoring the system. He noted that once the new timings are implemented, it would be important to provide maintenance, and he suggested a 90-day review for future maintenance. O’Malley added that even though the review of the timings has been completed by BRA, the final report needs to be prepared and the new timings implemented. BRA staff will have a staff review of the new procedure.

In discussion, Council determined that one entity should control the maintenance of the traffic signals. Other discussion was held regarding the possibility of a third turn lane on Crest View Drive turning north to Carmichael Road. It was noted that even though there is a sign posted that directs that the lane located furthest to the north on Crest View Drive is specifically dedicated for access to I-94, motorists inadvertently choose that lane and then switch lanes as they turn the corner. Marking a third lane for straight ahead traffic or for merging on to eastbound I-94 was suggested. BRA will investigate the matter as soon as possible, and provide markings following verification.

Mr. Postler also explained that there are two signals on the Carmichael Road I-94 overpass that are under the control of the Wisconsin Department of Transportation. He stated that BRA is working with WisDOT in modeling the timing of those signals. No action was necessary; this information was to report the current work being done by BRA.

Carmichael Road northbound right turn lane at Vine Street: O’Malley reported that the Public Works Committee had recommended extending the right turn lane on the east side of Carmichael Road by adding approximately another 450 feet back to the entrance of the Faith Community Church parking lot. The City needs to notify the Town of Hudson. The City possesses roadway easement sufficient to complete the project, which could cost approximately $58,000. MOTION by Radermacher to postpone action and review other possible considerations. MOTION DIED for lack of a second. MOTION by O’Malley, second by Koch, to proceed with the proposed plans and construction estimates for an approximate 450 foot extension of the right turn lane on the east side of Carmichael Road from Vine Street to the entrance to the Faith Community Church parking lot, and to send the plans to the Town of Hudson and the three residents effected by the proposed improvements for review and approval. Further discussion would be needed regarding preparation of the temporary construction easements to cover the driveway and ditch restoration, with approval by the residents. MOTION CARRIED.

Wastewater Treatment Plant Project – Change Order No. 5/Project Closeout: o’malley stated that approval of this change order for a cosmetic item would facilitate closure out the project. He noted that the contractor has agreed to reduce the project by $15,000 in lieu of the City performing the work of repairing and recoating the concrete tank surfaces. MOTION by O’Malley, second by Radermacher, to approve Change Order No. 5 for a reduction of $15,000 to the contract with John T. Jones Construction Co., Fargo, ND, and accept the completed Wastewater Treatment Plant Improvements Project No. 97-98-210. MOTION CARRIED.

Request for painted crosswalks (Third Street and Fourth Street): o’Malley called attention to a map of existing and proposed crosswalks for Third Street that was reviewed by the Public Safety Committee. MOTION by O’Malley, second by O’Connell, to provide additional painted crosswalks on the north sides of Third Street intersections at Oak Street, Myrtle Street, Orange Street, Elm Street, and at Myrtle and Fourth Street. A pedestrian crossing yield sign would also be installed at Myrtle and Third Street. MOTION CARRIED.

Consider requesting State approval for parking restriction signage near I-94 and Long Pond fencing: o’connell reported that the Public Safety Committee has received conflicting reports from the State regarding possible signage; they are awaiting clarification, since one letter from the State denied permission to install “No Parking” signs. Questions were raised regarding the Homeland Security Act and whether this area would apply since it was a bridge. O’Connell explained that in the future an ordinance would be prepared to address the matter.

Implement WI DOT recommendation to post 15 mph speed limit signs and other additions to the School Crossing signage at 2^nd St./St. Croix Street: o’connell stated that WisDOT had recommended posting 15 mph school speed limit signs and improvement of the visibility of the crosswalk area at Second and St. Croix Street. MOTION by O’Connell, second by O’Malley, to approve the installation of 15 mph speed limit signs at the intersection of Second and St. Croix Street, and to improve the crosswalk and visibility at the intersection. MOTION CARRIED.

Request from Pledge Against Violence for exclusive use of the bandshell and surrounding area for fundraiser on Saturday, June 19/or Saturday August 28, 2004: motion by Radermacher, second by O’Malley, to approve the request of Pledge Against Violence for exclusive use of the Lakefront Park Bandshell and surrounding area for a fundraiser on Saturday, June 19^th or Saturday, August 28, 2004. In discussion, Parks Superintendent Dan Roeglin noted that the August 28^th date was preferred. MOTION CARRIED.

UPDATE ON PROJECTS: Mr. Postler asked whether Council members had any additional questions; none were offered regarding the information provided in his report.

2004 Capital Projects: Finance Officer Betty Caruso pointed out that bonding would not be needed to accomplish the 2004 Capital Projects. She noted that the list was not totally inclusive, as some items were included in the adoption of the original 2004 Budget. The list included large projects that require funding, and Council approval would be needed in order to proceed with obtaining quotes or bids. MOTION by O’Malley, second by O’Connell, to approve the 2004 Capital Projects list amended as follows (attached): It was noted that the new Fire Department pumper would cost $400,000 instead of $360,000, and would be acquired by leasing. It was recommended that the Frear Street Project in the amount of $42,000 be added to the Seal Coating/Mill and Overlay Program, raising that total to $142,000. It was also noted that the Proehl’s Trail Overlay project might need additional funds. It was anticipated that the amount would be small and could be covered by Contingency Funds. The Carmichael Road right turn lane project was estimated to cost $58,000 instead of $50,000. An additional $30,000 would be needed to provide a separate left-turn lane, to be funded by the Contingency Fund, if approved. The $50,000 for Weitkamp Park was removed from the Capital Project list, as sufficient Impact Fees are on hand to cover the project. Council determined that the Contingency Fund should be raised from $50,000 to $100,000 in order to accomplish various other projects, as noted.

Questions were raised regarding other projects such as the 17^th Street Mill and Overlay. It was noted that these matters could be discussed later during the year when the Mill and Overlay Projects are reviewed as part of the general budget for Public Works. All ayes, MOTION CARRIED.

Mutual Aid Agreement with Maplewood, MN Fire Department: Fire Chief Jim Frye provided a brief overview of the Mutual Aid Agreement. MOTION by O’Malley, second by Koch, to approve the St. Croix Valley Fire Service Agreement between the Maplewood, Minnesota Fire Department and the Hudson Fire Department, as presented. MOTION CARRIED.

Proclamations re: Public Works Week and EMS Week: mayor Breault read the proclamation for National Public Works Week, May 17th to May 23^rd and noted that the Public Works Picnic would be held at Noon on Wednesday, May 19^th. He praised the Public Works employees for their diligent work on behalf of the City.

Mayor Breault announced the proclamation for May 16 to May 22 as EMS Week. He reported that the St. Croix EMS currently has 34 EMTs, with approximately 20 of those having Intermediate or Paramedic training, and they responded to 1,020 calls in 2003.

COMMUNICATIONS AND ITEMS FOR FUTURE AGENDAS: Administrator Devin Willi provided an update on the Public Works Superintendent/Engineer position and Human Resources Coordinator position. He noted that the Finance (Personnel) Committee would be having preliminary discussions with applicants for the Public Works position in the near future. Letters will be sent to the Human Resource Coordinator applicants to notify them that filling the position is temporarily on hold.

MOTION by O’Malley, second by Riedel, to adjourn the meeting. Meeting adjourned at 8:40 p.m. MOTION CARRIED.

Patricia A. Dotseth, City Clerk

I hereby certify that the City Clerk has submitted the foregoing minutes to me, and I hereby by my signature approve said minutes and all acts of the Common Council as sent forth therein.

Jack D. Breault, Mayor